What you can do

• Scan or upload files from web and mobile
• Auto-extract text and key fields
• Route documents for review
• Share with links that expire
• Track every change with an audit trail

Core features

• Smart capture and OCR for PDFs and images
• Full-text search with tags, folders, and custom metadata
• Version control with compare and restore
• Approval workflows with steps, SLAs, and reminders
• eSign for internal and external approvals
• Templates for recurring documents and checklists
• Role-based access, granular permissions, and secure external links
• Preview for Office files, images, audio, and video
• Tasks on documents with due dates and mentions
• Records, retention rules, and legal holds

Use cases

• HR files like contracts, appraisals, and training records
• Finance documents like invoices, receipts, and reconciliations
• Projects and tenders, drawings, and change orders
• Marketing assets, brand kits, and media libraries
• Compliance policies and controlled documents

Integrations

• Microsoft 365 and Google Workspace for edit and coauthor
• Gmail and Outlook add-ins to file emails and attachments
• Teams and Slack notifications for reviews
• SharePoint, Google Drive, OneDrive, and network shares import
• API and webhooks for custom apps

Security and compliance

• Encryption in transit and at rest
• SSO, MFA, and Azure AD or Google login
• Kenya Data Protection Act practices and GDPR alignment
• Fine-grained permissions, watermarks, and link expiry
• Immutable audit logs, backups, and disaster recovery

Migration and onboarding

• Bulk import from folders, SharePoint, or Drive
• Map old permissions to new roles
• Auto-tag with AI and metadata rules
• Guided setup with sample libraries and policies

Management and control

• Space quotas and storage reports
• Content lifecycle, archive, and purge rules
• Admin console for roles, workflows, and logs

Performance

• Fast previews, global CDN, and offline-tolerant mobile upload
• 99.9 percent monthly uptime target